Church Administrative Assistant - Part-time

*Administrative Assistant* *CHURCH’S MISSION STATEMENT*: “Called to make disciples of Jesus Christ for the transformation of the world, We are a Church Beyond Walls: Strengthening our Faith, Sharing the Gospel, Serving and Loving our Neighbors.
” This job description should not be interpreted as all inclusive.
It is intended to identify the major responsibilities and requirements of this job.
The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
Any essential function or requirement of this job will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).
*POSITION REPORTS TO*: Business Administrator *POSITION CLASSIFICATION*: Regular Part-time - Hourly *POSITION SUMMARY*: _The individual in this position performs a wide variety of administrative, clerical and recordkeeping duties as well as responding to questions and requests from church members, staff members, and outside agencies.
_ *DUTIES AND RESPONSIBILIES*: * Greet and assist visitors to the church office or on the phone in a courteous and helpful manner, providing assistance, answers to questions or directing to appropriate individual, as applicable * Fulfill secretarial responsibilities of pastors as requested * Provide staff support and serve as assistant to program staff * Work with the Director of Music and Worship to prepare, print, and fold worship bulletins.
* Assist the Coordinator of Branding, Marketing and Technology in developing social media posts and distributing weekly e-news to members and participants of FUMC * Mail worship bulletins and E-news highlights to those who request them * Attend all church staff meetings as scheduled * Maintain supplies and see to the restocking of a variety of items such as pew pocket cards and brochures, pencils, Upper Room, office supplies, as well as other related items * Work with and provide training/assistance to office and administrative volunteers, performing duties such as creating work schedules, assigning work, providing direction and other information, etc.
* Create and distribute reminders to various committees, worship volunteers, and others as needed * Maintain (and perform other necessary duties related to) church calendar, the hospital board, birthdays, upcoming funerals, birth announcements, etc.
* Assist various members and or groups within the church (UMW, UMM, Committees, etc.
) with mailings, contacting members, coordinating events, etc.
* Work with wedding couples regarding all needs and arrangements provided by the church and needed for services/receptions * Receive and process requests for assistance and manage schedule for individuals making requests to meet with Associate Pastor * Work with the Facilities Manager and Business Administrator to schedule the use of church vehicles and room use assignments throughout the church facilities * Assist Business Administrator with input of contributions to First UMC * Perform other related duties as requested by the Business Administrator or Senior Pastor in a manner which fosters trust and teamwork with staff, church members and others using the services and/or facilities of FUMC *QUALIFICATIONS*: *Education and Experience*: · Any combination of education, experience and/or training that will allow the individual in this position to effectively perform the require duties *Knowledge, Skills and Abilities*: * Ability to work 28 hours per week in the Church office.
Normal schedule would be Monday -Thursday during the office hours of 9:00 a.
m.
- 5:00 p.
m.
* Knowledge of administration and clerical practices * Ability to positively and effectively work with program, administrative and support staff as well as volunteers, church members, visitors and others as needed * High degree of skill in using a computer and software packages designed for use by the church * Ability to operate a variety of office equipment * Skill in accurately recording and organizing information and prioritizing work daily * Ability to maintain a high degree of confidentiality and integrity in processing sensitive and confidential information * Ability to understand and follow oral and written instructions * Ability to undertake responsibilities with initiative and good judgment and to assume accountability for work performed * Within the scope of skills and ability, willingness to be cross trained in other functional areas and to provide assistance as needed * Preferred – Knowledge of web, social media, and e-mail distribution, design, and maintenance Job Type: Part-time Pay: $12.
50 - $15.
00 per hour Benefits: * Paid time off Schedule: * Monday to Friday Shift availability: * Day Shift (Required) Work Location: In person