Code Assistant

JOB POSITION REPORTS TO: Code OfficialEMPLOYEE CLASS: M-C POSITIONS SUPERVISED: NoneBLS COMPARABLE: 19-3051, Urban and Regional Planners LEADERSHIP: Provides co-worker leadership to others through motivation, team building, and providing feedback.
CONDITIONS OF EMPLOYMENTSubject to post offer, pre-employment drug screen.
Subject to a pre-employment criminal background check.
As a position directly affecting the safety of others, the employee will be required to comply with all provisions of the City of Enid’s substance abuse policy, including random drug and alcohol testing.
Intermediate Excel, Word, and Power Point skills.
English proficiency, grammar and composition.
Possession of a valid Oklahoma Driver’s License with an acceptable driving record.
Keyboarding speed 45 wpm.
POSITION PURPOSE: Provide the technical and clerical assistance necessary for the efficient operation of the code department.
ESSENTIAL FUNCTIONS AND BASIC DUTIESCoordinate office schedules and work projects.
Assist in development of short and long-term plans for departmental efficiency.
Assist in determining staffing levels, work assignments, interviewing and selecting staff, and preparation of performance evaluations.
Provide overall oversight, scheduling, and coordination of activities ensuring deadlines are met and procedures are followed for the code department.
Maintain positive public contact while responding to public inquiries and complaints.
Prepare, develop, and update files and records, including permitting and code enforcement databases.
Review and interpret plans, blueprints, site layouts, and specifications to ensure compliance to legal requirements, city standards, and safety regulations.
Prepare materials and make presentations to City Commission, civic clubs and community groups.
Serve as a liaison between code department and other departments and agencies.
Act as a source of information for the public regarding ordinances, zoning, statutes, codes, and City of Enid policies.
Research, compile, analyze, and organize information from maps, reports, investigations and books to prepare reports, presentations, and special projects.
Use statistics, charts, and graphs to illustrate code violations.
Prepare, compile, and submit reports on work activities, operations, and production.
Review and approve building and sign permit applications.
Provide technical guidance to property inspectors, building inspectors, and development services coordinator.
Provide assistance to other departments as needed.
Perform other duties as required.
PERFORMANCE MEASUREMENTS Code Department runs smoothly and efficiently.
Excellent customer service is provided to customers and community.
Minutes are accurately recorded, and all records are filed, organized and easily retrieved.
Effective working relations exist with City personnel.
New employees are well trained and assisted.
Management is appropriately informed.
Employee understands and adheres to applicable safety policies.
Assistance and support are provided to other departments as needed.
The City’s professional reputation is maintained.
QUALIFICATIONS EDUCATION/EXPERIENCE: Associate’s Degree (A.
A.
) or equivalent two-year college or technical school; and two years related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES/LICENSES: Additional related code enforcement/construction training preferred.
Oklahoma Code Enforcement Certification (within 1 year of hire date).
REQUIRED KNOWLEDGE: Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Computer: Proficient personal computer skills including electronic mail, record-keeping, routine database activity to include development of spreadsheets, formulas, record tracking applications, word processing, spreadsheet, graphics, etc.
SKILLS/ABILITIES: Ability to manage and resolve conflicts.
Handle multiple tasks simultaneously.
Accurate and attentive to detail.
Good communications and public relations abilities.
Ability to assist and support others and work as a team.
Able to operate telephone, PC, copier, and other basic business machines.
PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION FINGER DEXTERITY: Manual dexterity sufficient to work with the fingers.
VISUAL ABILITIES: Normal vision, with or without corrective lenses.
PHYSICAL STRENGTH: Exerts up to 10 lbs.
of force occasionally.
(Almost all office jobs.
) Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
LANGUAGE/COMPREHENSION: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to top management.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
MATHEMATICS ABILITY: Ability to add, subtract, multiply, and divide in all unites of measure, using whole numbers, common fractions, and decimals.
Ability to compute rates, ratio, and percent and to draw and interpret bar graphs.
WORK SCHEDULE/HOURS: Regular – 8 hour shift, typically 8:00 a.
m.
to 5:00 p.
m.
, Monday - Friday.
Attendance at after-hours meetings as required.
Other–Variable lunch period and breaks in coordination with other office personnel.
WORK CONDITIONS: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
May be required to do some outdoor inspections.
NOISE LEVEL: Open office setting.
OTHER WORK CONDITIONS: None.
ADVANCEMENT CRITERIAINTERMEDIATE 6-8 years related experience.
Associate’s Degree or equivalent in related field.
Ability to fill in for CODE Official for a short period.
Conversational Spanish.
Valid CPR Certification.
ADVANCED9+ years related experience.
Bachelor’s Degree in related field.
Ability to fill in for CODE Official for an extended period.
Bi-lingual.
Membership in professional organization.
OCEA Facilitation Training.
JOB DESCRIPTIONS Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included.
Peripheral tasks, only incidentally related to each position, have been excluded.
Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions.
In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive.
Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.
However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations.
I have also received or have been offered a copy of this job description.
Printed Name__________________________ Date ___/____/____ Signature_______________________________