Accounting Specialist - Senior Accounting Specialist

Position Details Req ID: req17433 Position Title: Accounting Specialist - Senior Accounting Specialist Position Type: Staff Full-Time Position Number: 639398 OSU Campus: Stillwater Department: ANIMAL RESOURCES Location Address: 101 McElroy Hall Annex, Oklahoma State University Stillwater, Oklahoma United States Hiring Supervisor: Director of Animal Resources Hiring Range: (Contingent upon available funding): 14.
50 - 22.
00, Hourly Work Schedule: M-F, 8am-5pm, with one hour for lunch daily Faculty Appt Period: Job Summary: Overall responsibility for the management and oversight of the fiscal, human resources and administrative support functions of the Animal Resources (AR) unit that serves as the centralized animal care program available for use by all OSU faculty.
Manages fiscal responsibilities for the Animal Resources (AR) unit 1.
Process and manage all aspects of AR monthly billing procedures 2.
Works closely with VPR Director of Fiscal Operations and AR unit leadership in creation of budgets to ensure budget and fiscal control 3.
Prepare financial and budget reports/forecasts, as needed, for unit leadership 4.
Manages all accounts receivable/payable activities, to ensure accuracy and compliance with university policies.
5.
Research and resolve all customer and vendor inquiries 6.
Process all travel requests and reimbursements for departmental personnel and non-employees traveling to assist in meeting unit objectives 7.
Maintains facilities and assets, to include accuracy of inventory records 8.
Order supplies as needed based on inventory records 9.
Reconcile monthly financial statements 10.
Coordinate purchasing activity for the unit, to include p-card administration, processing orders via OK Corral, and assistance with service contracts for equipment maintenance.
11.
Coordinate the acquisition of laboratory research animals and feed, via direct purchase and open-ended purchase orders.
12.
Collaborate with cross-functional teams, communicate financial information to non-financial employees, and provide financial insights to support strategic decision-making.
Manages human resource responsibilities for the Animal Resources (AR) unit 1.
Provides oversight for recruiting and hiring processes for student and full-time positions when needed.
2.
Coordinates and documents training to meet the requirements of regulatory agencies, accrediting organizations, and internal University and Animal Resources' requirements 3.
Performs daily timesheet entry including appropriate allocation data entry and biweekly/monthly payroll confirmation 4.
Assists supervisors with monitoring personnel time allocation including advising on use of compensatory/annual leave per university policies.
5.
Processes all employment action forms for AR staff 6.
Responsible for maintenance and disposition of confidential files for employees.
7.
Maintains a thorough knowledge of departmental and University procedures and works closely with supervisors to resolve personnel issues quickly and professionally Administrative responsibilities for the Animal Resources (AR) unit 1.
Coordinates, sets agendas, attends and records minutes of all staff meetings as needed; assigns and follows up on action items 2.
Assists with control of door access system by issuing, retrieving, monitoring and maintaining/inventorying keys 3.
Assists AR faculty and staff with administrative needs including, but not limited to, copying, scanning and e-mailing, scheduling and maintaining calendar entries, maintaining the inventory of office supplies, mail collection and distribution, preparing electronic documents, filing, maintaining professional memberships, etc.
4.
Serves as the primary contact for unit; interacts and provides information as requested by a wide range of administrative and technical audiences, including but not limited to the Office of the Vice President for Research, principal investigators, representatives from other agencies and institutions, vendors, students and the general public 5.
Works with AR faculty and staff to ensure AR personnel fully participate in the occupational health and safety program for animal handlers.
6.
Responsible for record retention as per university policy.
Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references.
Applications must be submitted electronically and will be accepted until a successful candidate is selected.
Education & Experience Position Qualifications: Minimum Qualifications: High School/GED Two years of related experience.
Must have excellent interpersonal communication skills in order to interact professionally with all levels of administration.
Must be self-motivated and well organized.
Capable of independent judgement, decision making, and performing with minimal oversight or supervision.
MS Office experience.
Confidentiality required.
Preferred Qualifications: Bachelor's Degree Seven years of related experience, preferably in university/academia environment.
QuickBooks experience preferred.
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students.
To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates.
Offers of employment are contingent upon the successful completion of a background check.
The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification.
Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action.
Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions.
For more information, visit eeo.
okstate.
edu.