Administrative Officer

Duties As a Administrative Officer your duties may include, but are not limited to, the following: Analyzes, evaluates, and manages accounting and control systems to maintain proper financial balances, distributes resources to all activities within planned limitations, and ensures that maximum benefits are obtained from resources.
Monitors and tracks, obligations and expenditures throughout the budget execution phase and verifies that obligations and expenditures occur on a timely basis in accordance with the financial plan and regulatory controls and are within available funds.
Plans and conducts limited analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness.
Advises and assists in determining needs and acquiring equipment, supplies, materials, and repair services on the basis of necessity and availability of funds.
Knowledge of federal procurement regulations for purpose of developing documents necessary for purchase of supplies, equipment, and services.
Serves as an organization liaison on human resources matters by coordinating organization needs with human resources office.
requirements; initiating personnel actions; and facilitating the accomplishment of various human resources management programs by analyzing and advising on implications of proposed management decisions.
Requirements Conditions of Employment Must be a U.
S.
Citizen or National.
Resume (See "Required Documents").
Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
It is your responsibility to ensure all information is provided on resume.
Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
Suitability for employment, as determined by background investigation Driver's License: Selectees may be required to possess and maintain a valid State driver's license at all times during their tenure.
Uniform: Official U.
S.
Fish and Wildlife Service uniform MAY be required.
Probationary Period: Selectees may be required to successfully complete a probationary period.
Individuals assigned male at birth after 12-31-59 must be registered for Selective Service.
To verify registration visit SSS.
gov.
Qualifications Only experience and education obtained by 02/12/2024 will be considered.
In order to qualify for this position you must possess the Minimum Qualification.
Minimum Qualification GS-7: 1.
One year of specialized experience comparable in scope and responsibility equivalent to grade GS-5 in the Federal service.
Experience may include: assisting with tracking and monitoring budgets and expenditures; entering financial/budgetary information into an automated system; assisting in the development of budget estimates; providing standard administrative services for an office, such as time and attendance, processing travel authorizations/vouchers, and maintaining records and files; and responding to standard questions about administrative policies and procedures.
OR 2.
One full year of progressively higher level graduate education in a related field, such as Business Administration or Public Administration and that provided the knowledge, skills and abilities to perform this work.
NOTE: To qualify under this option you must submit transcripts (official or unofficial) to verify your education.
OR 3.
Superior Academic Achievement (S.
A.
A.
).
S.
A.
A.
is based on (1) Class Standing, (2) Grade-Point Average, or (3) Honor Society Membership.
(1) Class Standing: Upper one-third of the graduating class in the college, university, or major subdivision based on completed courses.
(2) Grade-Point Average: A grade point average of (a) 3.
0 or higher out of a possible 4.
0 (B or better) as recorded on the official transcript or as computed based on four years of education, or computed based on courses completed during the final two years of the curriculum; -or- (b) 3.
5 or higher out of a possible 4.
0 0 (B+ or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final two years of the curriculum.
(3) Election to Membership in a National Scholastic Honor Society: Applicants may be considered eligible based on membership in one of the national scholastic honor societies.
Freshman scholastic honor societies cannot be used to meet the requirements of this position.
NOTE: Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled.
To qualify under this option you must submit transcripts (official or unofficial) to verify your education.
OR 4.
A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.
Minimum Qualification GS-9: 1.
One year of specialized experience comparable in scope and responsibility equivalent to grade GS-7 in the Federal service (obtained in either the public or private sectors).
Experience may include: 1) Providing administrative support to an organization on essential systems (e.
g.
, recordkeeping, payroll administration, initiating human resource hiring actions, grants and agreements, etc.
); 2) Managing the acquisition of supplies, equipment, services for an organization in accordance with regulations and local policies; 3) Conducting portions of financial, management or program analyses; 4) Providing guidance to managers and staff on financial, budgetary, or administrative topics including regulations and guidelines; and 5) Assisting in records management and Freedom of Information Act (FOIA) requests.
NOTE: Your resume must contain sufficient information in these areas to be found qualified.
OR 2.
A master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree, or a LL.
B or J.
D.
degree, in a related field, such as Business Administration or Public Administration and that provided the knowledge, skills and abilities to perform this work.
NOTE: To qualify under this option you must submit transcripts (official or unofficial) to verify your education.
OR 3.
A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Education PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name.
If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units.
Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study.
Such study may have been performed on a full-time or part-time basis.
If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education.
For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.
gov) Additional information PCS INFORMATION: Yes, entitlements for payment of basic moving expenses, as required and to the extent allowed by the Federal Travel Regulation (FTR) 302-3.
101, are authorized for eligible applicants changing duty station when the change meets the distance tests as provided in FTR 302-1.
1 and 302-2.
6.
All moving expenses are taxable.
-In addition, relocation discretionary entitlements may be authorized for this position excluding contractor-provided home sale.
TELEWORK: This position is suitable for telework and may be allowed to telework with supervisory approval.
PAY SCALE GS-7 = $49,025 - $63,733 GS-9 = $59,966 - $77,955 Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.
S.
Fish & Wildlife Service offices in the local commuting area.
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy.
CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated.
Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application.
To be considered under CTAP/ICTAP, applicants must be well-qualified (i.
e.
, meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
For information on CTAP and ICTAP click here Reasonable Accommodation: The USFWS provides reasonable accommodations to applicants with disabilities.
Please visit USAJOBS Help Center | Reasonable accommodation policy if you need a reasonable accommodation for any part of the application and hiring process.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.
e.
, physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.
Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.
Decisions on requests for RA are made on a case-by-case basis.
If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments.
You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement.
To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.
usastaffing.
gov/Apply/index.
php?title=Reasonable_Accommodations_for_USA_Hire Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement.
Your qualifications will be evaluated based on your application materials (e.
g.
, resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Technical KSA Knowledge of and skill in applying, budget and finance principles, to determine whether obligations, expenditures, and requested allotments are within funding limitations.
Knowledge of financial systems, and have the ability to review, enter, provide payment, and conduct monthly reconciliation of invoices for the assigned organization.
Knowledge of federal procurement regulations for purpose of developing documents necessary for purchase of supplies, equipment, and services.
Knowledge of property management regulations, policies, and procedures, and the ability to apply such to a wide variety of straight forward and routine situations and needs.
Knowledge of personnel systems, such as the Federal Personnel/Payroll System (FPPS) or similar system and the ability to initiate, review and process personnel actions for the assigned organization.
Knowledge of regulations, and human resources procedures and directives in order to implement policies and procedures concerning administrative support activities.
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.
Cheating on an assessment may also result in your removal from consideration.
In order to be considered for this position, you must complete all required steps in the process.
In addition to the application and application questionnaire, this position requires an online assessment.
The online assessment measures critical general competencies required to perform the job.
All qualified candidates will be assigned to a quality category.
The category assignment is a measure of the degree in which your background matches the competencies required for this position.
The category ratings for this position are: Best Qualified, Well Qualified, and Qualified.
The category rating process protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category.
Veterans' preference eligibles who meet the qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
To preview the application questionnaire, click the following link:https://apply.
usastaffing.
gov/ViewQuestionnaire/12300261 Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
You must submit a complete application package.
We will not make assumptions about your experience and/or education.
Required Documents: 1.
Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.
If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties.
Include name and address of employer; supervisor name and telephone number.
Additional information on what to include can be found here.
Your experience needs to address every required qualification.
Note: Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
2.
College Transcripts: Please refer to the education section above for additional information.
Unofficial transcripts are acceptable.
A copy of your official transcripts may be required if you are selected.
Additional Documentation, if applicable: 1.
Cover Letter 2.
Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged.
If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.
e.
VA letter).
You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
3.
CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.
602(a) for CTAP and 5 CFR 330.
704 for ICTAP.
This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location.
Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package.
It is your responsibility to ensure all required documents have been submitted If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply lease read the entire announcement and all the instructions before you begin an application.
To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section.
The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.
Review the appointment eligibility criteria in the application preview linked below.
The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement.
You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text.
The application process is as follows: 1.
Click the Apply Online button.
2.
Answer the questions presented in the application and attach all necessary supporting documentation.
3.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
4.
If you are required to complete any USA Hire Assessments, you will be notified after submitting your application.
The notification will be provided in your application submission screen and via email.
The notification will include your unique assessment access link to the USA Hire system and the completion deadline.
Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
5.
Access USA Hire using your unique assessment link.
Access is granted through your USAJOBS login credentials.
6.
Review all instructions prior to beginning your assessments.
You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
7.
Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time.
If you need to stop the assessments and continue later, you can re-use your unique assessment link.
8.
Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment.
If future applications you submit require completion of the same assessments, your responses will be automatically reused.
For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.
usastaffing.
gov/Apply/index.
php?title=USA_Hire_Assessments To view the announcement status or your application status: Click on this: https://www.
usajobs.
gov/Help/howto/application/status/.
Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
Agency contact information Shawn Davis Email shawn_davis@fws.
gov Address Division of Human Resources Division of Human Resources 500 Gold Avenue, SW Room 5222 Albuquerque, NM 87103 US Next steps Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments.
The online assessments must be completed within 48 hours following the close of this announcement.
You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended.
Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful.
After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official.
If further evaluation or interviews are required, you will be contacted by the hiring official.
You will be notified if this job is filled or canceled.
Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents You must submit a complete application package.
We will not make assumptions about your experience and/or education.
Required Documents: 1.
Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.
If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties.
Include name and address of employer; supervisor name and telephone number.
Additional information on what to include can be found here.
Your experience needs to address every required qualification.
Note: Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
2.
College Transcripts: Please refer to the education section above for additional information.
Unofficial transcripts are acceptable.
A copy of your official transcripts may be required if you are selected.
Additional Documentation, if applicable: 1.
Cover Letter 2.
Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged.
If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.
e.
VA letter).
You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
3.
CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.
602(a) for CTAP and 5 CFR 330.
704 for ICTAP.
This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location.
Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package.
It is your responsibility to ensure all required documents have been submitted If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency Open to all U.
S.
Citizens.
ICTAP/CTAP eligibles.