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Posted : Thursday, January 25, 2024 07:16 AM
PURPOSE All individuals/firms, who choose to submit a proposal, will hereby be referred to as the respondent, throughout the remainder of this Request for Proposal (RFP).
This RFP is meant to provide prospective respondents with sufficient information to enable them to prepare and submit proposals for consideration by the Nation for HR services.
Respondents must read this document in its entirety (including any addendums) to understand the Nation’s viewpoint of the HR services being requested, before developing a respective proposal.
The Pawnee Nation invites qualified and experienced Tribal Human Resource (HR) firms to submit proposals for the provision of comprehensive Human Resource services.
The selected firm will play a crucial role in supporting our Pawnee Nation workforce management and development.
The scope of the requested services includes professional HR services tailored to the unique needs of the Pawnee Nation.
1.
HR Consulting Services: Strategic HR Planning Policy development and review Compliance assessment and management 2.
Onboarding & Offboarding: Develop onboarding and offboarding procedures Assign onboarding and offboarding tasks Review and update orientation procedures 3.
Employee Recruitment and Retention: Recruitment process outsourcing Employee engagement strategies 4.
Training and Development Design and implementation of training programs Career development initiatives Succession planning and training 5.
Benefits Administration Health and wellness program management Benefits of communication and education 6.
Employee Relations Dispute resolution Employee satisfaction surveys Stay interviews Start, Stop, and Continue surveys 7.
HR Technology Solutions Evaluation and recommendation of Human Resource Information Systems Implementation of training support As a result, a contract will be awarded to the respondent, that will work as a part of a team, to provide the HR services that will meet the goals of the Nation.
The Nation reserves the right to cancel, delay, amend, and/or reissue any part of this RFP at any time, without prior notice.
This RFP does not commit the Nation to accept any submitted proposal, nor shall the Nation be responsible for any costs incurred in the preparation of responses to this RFP.
The Nation reserves the right to reject any or all proposals, to accept or reject any or all items in the proposals, and/or to award a contract in whole or in part of the RFP specifications and requirements, herein as is deemed to be in the best interest of the Nation.
Native American preference, in accordance with Federal and Tribal laws, will be observed, in the selection process.
Native American Preference will also be observed, in the selection of sub-contractors, if applicable.
Proposal Submission Each proposal must be identified with the project title, respondent’s name and address, due date, and time.
As well as a certification are the respondent is not on the debarment or suspension list A letter of transmittal shall be provided with each proposal.
A proposal may be withdrawn before the due date and time by written request.
Any proposal not withdrawn by the due date shall constitute an irrevocable offer.
The Respondent is responsible for all costs incurred by the Respondent before the issuance of a fully executed contract.
All material submitted regarding this RFP will become the property of the Nation and will only be returned to the respondent at the Nation’s option.
One (1) original and (2) copies of the typewritten proposal and one (1) electronic copy must be received on or before January 17, 2024.
Respondents mailing their proposals must allow sufficient mail delivery time to ensure receipt of the proposal by the time specified.
Late proposals will not be considered under any circumstances and will be returned.
The proposal package should be delivered or sent to the following address.
In-person deliveries will be allowed.
Mailing Address - Pawnee Nation of Oklahoma Attn: Walterene Hare, Procurement Mgr.
Human Resources Firm Respondent P.
O.
Box 470 Pawnee, OK 74058 Physical Address - Pawnee Nation of Oklahoma Attn: Walterene Hare, Procurement Mgr.
Human Resources Firm Respondent 881 Little Dee Dr.
Pawnee, OK 74058 Each respondent shall submit a proposal that fully addresses the evaluation factors contained in this solicitation and complies with the preparation and submission instructions contained in this provision.
Respondents should carefully review this section and its relationship to the selection criteria prior to commencing proposal preparation.
When the respondents list personnel, the respondent agrees to make the personnel available to complete work on the contract at whatever level the project requires.
Personnel changes will be reviewed by Nation to assure the replacement is equally qualified and has comparable experience.
The Nation will only allow changes in key personnel when caused by circumstances outside the control of the respondent (i.
e.
, employee leaves employment).
Changes in key personnel for the convenience or benefit of the HR Firm will not be allowed.
Key decision makers (with this binding and signature authority) are required to participate in all regularly scheduled, as well as all critical, partnering, project, and milestone meetings.
Respondents shall base their proposals on performing all work in accordance with this RFP.
The proposals shall provide appropriate exhibits, graphics, drawings, schedules, cost models, and text to reflect consideration of the evaluation factors and RFP requirements.
Discussion information should be concise and specific to this project.
Proposals shall be single-sided pages of 8-1/2 x 11 size using Times New Roman 11-point font.
All pages must be numbered.
Additional pages consisting of photos, brochures or other pre-printed material may be submitted as long as the exact item to be incorporated is identified.
Schedules or organizational charts can be submitted on single sided sheets up to 11 x 17.
Proposals shall be organized as follows: Letter of Interest A letter executed by the principle of the respondent committing to the requirements specified within this RFP.
1.
General Information 2.
Experience & Past Performance 3.
Key Personnel 4.
Proposed Approach and Management Plan 5.
American Indian Preference 6.
Cost Competitive Proposal Appendices A.
Reference Letters - Provide three (3) references for which you have conducted similar engagements within the past five (5) years, at least one (1) reference must be a Tribal Nation, Tribal Organization, or related to Tribal services.
For each reference, please provide the following information: o Name of Client, o Contact information of reference; and o The date, duration, and type of work performed for reference.
B.
Resumes One resume for each key personnel within section 3.
Key Personnel 9 C.
Timeline A timeline listing milestones listed with section 4.
Proposed Approach and Management Plan.
TECHNICAL SELECTION CRITERIA Overall Proposal Package -30 Points Full points are given to following directions given within this RFP.
This includes organization of submittal, number of copies received, timely receipt of submittal, etc.
1.
General Information - 10 Points Provide the general information of the firm, legal name, owner or president, Employer Identification Number (EIN), business address, telephone number, email address of point of contact, website and all social media outlets, information about the ownership structure, affiliations, organization, the year established and services offered.
2.
Experience and Past Performance - 10 Points Provide proof of five (5) years of continuous operations in business and provide documentation of successful HR services provided to other organizations.
Please note services which were contracted with tribal government entities.
Please provide client references, inclusive of confirmed email and phone numbers.
3.
Key Personnel - 05 Points Provide an organizational chart outlining the key personnel, signature authorities, and others that will be working on this engagement.
Please provide resumes for each.
4.
Proposed Approach and Management Plan - 10 Points Outline in detail the approach and management plan for each item listed within this RFP under PURPOSE.
Provide a timeline to demonstrate approach and noted milestones.
5.
American Indian Preference - 20 Points Proof of enrollment/membership with a federally recognized tribe, nation, or band; including Alaskan Native, villages, communities and corporations.
Evidentiary support is required demonstrating the owner.
Providing real value for their stated ownership interest, also providing legal documents such a stock ownership, capital assets, structure management, control, financing, and salary commensurate with the value of their ownership share.
6.
Cost Competitive Proposal - 15 Points The proposal should be inclusive of the entire engagement.
All labor, travel, and incidentals should be included and itemized.
Please list all fees, charges, or subscriptions if included.
A detailed list and justification must be provided of all included expenses.
This includes hourly/salary, time of key personnel.
SCORING The maximum number of points for the proposal will be 100 points.
Proposal 100 Maximum Points
This RFP is meant to provide prospective respondents with sufficient information to enable them to prepare and submit proposals for consideration by the Nation for HR services.
Respondents must read this document in its entirety (including any addendums) to understand the Nation’s viewpoint of the HR services being requested, before developing a respective proposal.
The Pawnee Nation invites qualified and experienced Tribal Human Resource (HR) firms to submit proposals for the provision of comprehensive Human Resource services.
The selected firm will play a crucial role in supporting our Pawnee Nation workforce management and development.
The scope of the requested services includes professional HR services tailored to the unique needs of the Pawnee Nation.
1.
HR Consulting Services: Strategic HR Planning Policy development and review Compliance assessment and management 2.
Onboarding & Offboarding: Develop onboarding and offboarding procedures Assign onboarding and offboarding tasks Review and update orientation procedures 3.
Employee Recruitment and Retention: Recruitment process outsourcing Employee engagement strategies 4.
Training and Development Design and implementation of training programs Career development initiatives Succession planning and training 5.
Benefits Administration Health and wellness program management Benefits of communication and education 6.
Employee Relations Dispute resolution Employee satisfaction surveys Stay interviews Start, Stop, and Continue surveys 7.
HR Technology Solutions Evaluation and recommendation of Human Resource Information Systems Implementation of training support As a result, a contract will be awarded to the respondent, that will work as a part of a team, to provide the HR services that will meet the goals of the Nation.
The Nation reserves the right to cancel, delay, amend, and/or reissue any part of this RFP at any time, without prior notice.
This RFP does not commit the Nation to accept any submitted proposal, nor shall the Nation be responsible for any costs incurred in the preparation of responses to this RFP.
The Nation reserves the right to reject any or all proposals, to accept or reject any or all items in the proposals, and/or to award a contract in whole or in part of the RFP specifications and requirements, herein as is deemed to be in the best interest of the Nation.
Native American preference, in accordance with Federal and Tribal laws, will be observed, in the selection process.
Native American Preference will also be observed, in the selection of sub-contractors, if applicable.
Proposal Submission Each proposal must be identified with the project title, respondent’s name and address, due date, and time.
As well as a certification are the respondent is not on the debarment or suspension list A letter of transmittal shall be provided with each proposal.
A proposal may be withdrawn before the due date and time by written request.
Any proposal not withdrawn by the due date shall constitute an irrevocable offer.
The Respondent is responsible for all costs incurred by the Respondent before the issuance of a fully executed contract.
All material submitted regarding this RFP will become the property of the Nation and will only be returned to the respondent at the Nation’s option.
One (1) original and (2) copies of the typewritten proposal and one (1) electronic copy must be received on or before January 17, 2024.
Respondents mailing their proposals must allow sufficient mail delivery time to ensure receipt of the proposal by the time specified.
Late proposals will not be considered under any circumstances and will be returned.
The proposal package should be delivered or sent to the following address.
In-person deliveries will be allowed.
Mailing Address - Pawnee Nation of Oklahoma Attn: Walterene Hare, Procurement Mgr.
Human Resources Firm Respondent P.
O.
Box 470 Pawnee, OK 74058 Physical Address - Pawnee Nation of Oklahoma Attn: Walterene Hare, Procurement Mgr.
Human Resources Firm Respondent 881 Little Dee Dr.
Pawnee, OK 74058 Each respondent shall submit a proposal that fully addresses the evaluation factors contained in this solicitation and complies with the preparation and submission instructions contained in this provision.
Respondents should carefully review this section and its relationship to the selection criteria prior to commencing proposal preparation.
When the respondents list personnel, the respondent agrees to make the personnel available to complete work on the contract at whatever level the project requires.
Personnel changes will be reviewed by Nation to assure the replacement is equally qualified and has comparable experience.
The Nation will only allow changes in key personnel when caused by circumstances outside the control of the respondent (i.
e.
, employee leaves employment).
Changes in key personnel for the convenience or benefit of the HR Firm will not be allowed.
Key decision makers (with this binding and signature authority) are required to participate in all regularly scheduled, as well as all critical, partnering, project, and milestone meetings.
Respondents shall base their proposals on performing all work in accordance with this RFP.
The proposals shall provide appropriate exhibits, graphics, drawings, schedules, cost models, and text to reflect consideration of the evaluation factors and RFP requirements.
Discussion information should be concise and specific to this project.
Proposals shall be single-sided pages of 8-1/2 x 11 size using Times New Roman 11-point font.
All pages must be numbered.
Additional pages consisting of photos, brochures or other pre-printed material may be submitted as long as the exact item to be incorporated is identified.
Schedules or organizational charts can be submitted on single sided sheets up to 11 x 17.
Proposals shall be organized as follows: Letter of Interest A letter executed by the principle of the respondent committing to the requirements specified within this RFP.
1.
General Information 2.
Experience & Past Performance 3.
Key Personnel 4.
Proposed Approach and Management Plan 5.
American Indian Preference 6.
Cost Competitive Proposal Appendices A.
Reference Letters - Provide three (3) references for which you have conducted similar engagements within the past five (5) years, at least one (1) reference must be a Tribal Nation, Tribal Organization, or related to Tribal services.
For each reference, please provide the following information: o Name of Client, o Contact information of reference; and o The date, duration, and type of work performed for reference.
B.
Resumes One resume for each key personnel within section 3.
Key Personnel 9 C.
Timeline A timeline listing milestones listed with section 4.
Proposed Approach and Management Plan.
TECHNICAL SELECTION CRITERIA Overall Proposal Package -30 Points Full points are given to following directions given within this RFP.
This includes organization of submittal, number of copies received, timely receipt of submittal, etc.
1.
General Information - 10 Points Provide the general information of the firm, legal name, owner or president, Employer Identification Number (EIN), business address, telephone number, email address of point of contact, website and all social media outlets, information about the ownership structure, affiliations, organization, the year established and services offered.
2.
Experience and Past Performance - 10 Points Provide proof of five (5) years of continuous operations in business and provide documentation of successful HR services provided to other organizations.
Please note services which were contracted with tribal government entities.
Please provide client references, inclusive of confirmed email and phone numbers.
3.
Key Personnel - 05 Points Provide an organizational chart outlining the key personnel, signature authorities, and others that will be working on this engagement.
Please provide resumes for each.
4.
Proposed Approach and Management Plan - 10 Points Outline in detail the approach and management plan for each item listed within this RFP under PURPOSE.
Provide a timeline to demonstrate approach and noted milestones.
5.
American Indian Preference - 20 Points Proof of enrollment/membership with a federally recognized tribe, nation, or band; including Alaskan Native, villages, communities and corporations.
Evidentiary support is required demonstrating the owner.
Providing real value for their stated ownership interest, also providing legal documents such a stock ownership, capital assets, structure management, control, financing, and salary commensurate with the value of their ownership share.
6.
Cost Competitive Proposal - 15 Points The proposal should be inclusive of the entire engagement.
All labor, travel, and incidentals should be included and itemized.
Please list all fees, charges, or subscriptions if included.
A detailed list and justification must be provided of all included expenses.
This includes hourly/salary, time of key personnel.
SCORING The maximum number of points for the proposal will be 100 points.
Proposal 100 Maximum Points
• Phone : NA
• Location : 881 Little Dee Rd, Pawnee, OK
• Post ID: 9049395437
