Provide administrative assistance to the Director of Graduate Studies, the Director of Undergraduate Studies and the Director of the Mathematics Learning Success Center.
Retain and maintain electronic files of all undergraduate math majors, all graduate students, and student employees and users of the Mathematics Learning Success Center.
Access information on the university's information systems and transfer that information to internal spreadsheets for data evaluation of programs and scholarship planning.
Use software to maintain department webpages and social media accounts.
Plan orientations and assist with infrequent departmental events.
Excellent oral/written communication skills.
Must be capable of interacting with individuals in a patient, professional manner.
Diplomatic communication skills.
Sensitivity to cultural issues and differences.
Accuracy and attention to detail.
Microsoft Office Experience.
Must be able to multi-task and prioritize assignments, implementing timely and creative solutions.
Special Instructions to Applicants
For full consideration, please submit a cover letter, resume, and list of 3 professional references by August 20, 2023.
However, applications will continue to be reviewed until the position is filled.
Education & Experience
Position Qualifications:
Required Qualifications:
High School/GED and clerical/customer service experience.
FERPA training within first month of hire.
Completion of Ambassador program within 2 years.
The ability to interact with faculty and students professionally.
Exhibit tact, friendliness, and a cooperative attitude in working with individuals.
Analyze and solve potential problems in a proactive, expedient, and effective way.
Ability to organize and coordinate numerous projects simultaneously, pay attention to details, maintain documentation, etc.
Ability to maintain departmental web pages with appropriate technical guidance.
Ability to organize occasional public functions.
Preferred Qualifications:
Bachelor's Degree in Business or Administration field and four years of clerical/customer service experience.
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students.
To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates.
Offers of employment are contingent upon the successful completion of a background check.
The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification.
Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
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