Accounting Specialist

* _*You must apply online to be considered for this position (see information below).
*_ * _*This position is NOT a remote or hybrid position.
It requires working on site, Monday through Friday.
If you want remote/hybrid, please don't waste anyone's time.
*_ The Office of Animal Resources at Oklahoma State University is seeking applicants for a full-time position of Accounting Specialist, or Senior Accounting Specialist.
This position will have responsibility for the management and oversight of the fiscal, human resources and administrative support functions of the Animal Resources (AR) unit that serves as the centralized animal care program available for use by all OSU faculty.
*Manages fiscal responsibilities for the Animal Resources (AR) unit* 1.
Process and manage all aspects of AR monthly billing procedures 2.
Works closely with Vice President for Research Director of Fiscal Operations and AR unit leadership in creation of budgets to ensure budget and fiscal control 3.
Prepare financial and budget reports/forecasts, as needed, for unit leadership 4.
Manages all accounts receivable/payable activities, to ensure accuracy and compliance with university policies.
5.
Research and resolve all customer and vendor inquiries 6.
Process all travel requests and reimbursements for departmental personnel and non-employees traveling to assist in meeting unit objectives 7.
Maintains facilities and assets, to include accuracy of inventory records 8.
Order supplies as needed based on inventory records 9.
Reconcile monthly financial statements 10.
Coordinate purchasing activity for the unit, to include administration and oversight of the department purchasing cards, processing orders via OK Corral (OSU Procurement System), and assistance with service contracts for equipment maintenance.
11.
Coordinate the acquisition of laboratory research animals and feed, via direct purchase and open-ended purchase orders.
12.
Collaborate with cross-functional teams, communicate financial information to non-financial employees, and provide financial insights to support strategic decision-making.
*Manages human resource responsibilities for the Animal Resources (AR) unit* 1.
Provides oversight for recruiting and hiring processes for student and full-time positions when needed.
2.
Coordinates and documents training to meet the requirements of regulatory agencies, accrediting organizations, and internal University and Animal Resources' requirements 3.
Performs daily timesheet entry including appropriate allocation data entry and biweekly/monthly payroll confirmation 4.
Assists supervisors with monitoring personnel time allocation including advising on use of compensatory/annual leave per university policies.
5.
Processes all employment action forms for AR staff 6.
Responsible for maintenance and disposition of confidential files for employees.
7.
Maintains a thorough knowledge of departmental and University procedures and works closely with supervisors to resolve personnel issues quickly and professionally *Administrative responsibilities for the Animal Resources (AR) unit* 1.
Coordinates, sets agendas, attends and records minutes of all staff meetings as needed; assigns and follows up on action items 2.
Assists with control of door access system by issuing, retrieving, monitoring, and maintaining/inventorying keys 3.
Assists AR faculty and staff with administrative needs including, but not limited to, copying, scanning, and e-mailing, scheduling and maintaining calendar entries, maintaining the inventory of office supplies, mail collection and distribution, preparing electronic documents, filing, maintaining professional memberships, etc.
4.
Serves as the primary contact for unit; interacts and provides information as requested by a wide range of administrative and technical audiences, including but not limited to the Office of the Vice President for Research, principal investigators, representatives from other agencies and institutions, vendors, students and the public 5.
Works with AR faculty and staff to ensure AR personnel fully participate in the occupational health and safety program for animal handlers.
6.
Responsible for record retention as per university policy.
*Minimum Qualifications:* * High School/GED * Five years of related experience.
* Must have excellent interpersonal communication skills to interact professionally with all levels of administration.
Must be self-motivated and well organized.
Capable of independent judgement, decision making, and performing a variety of job duties with minimal oversight or supervision.
MS Office experience.
A high level of confidentiality is required.
A bachelor’s degree, with seven years of related experience, preferably in a university/academia environment, is preferred.
*Application Procedures*: Applicants must apply on-line at https://jobs.
okstate.
edu.
When applying, refer to Req17433.
Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references.
Applications must be submitted electronically and will be accepted until a successful candidate is selected.
_*Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers, and students.
To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates.
Offers of employment are contingent upon the successful completion of a background check.
The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification.
Background checks will be conducted when required by law or contract and when, at the discretion of the university, it is reasonable and prudent to do so.
*_ _*Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action.
Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status regarding employment, educational programs and activities, and/or admissions.
For more information, visit eeo.
okstate.
edu.
*_ Job Type: Full-time Pay: $14.
50 - $22.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 457(b) * Dental insurance * Disability insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Life insurance * Paid time off * Parental leave * Professional development assistance * Vision insurance Schedule: * Monday to Friday Education: * High school or equivalent (Required) Experience: * related: 5 years (Required) Work Location: In person Application Deadline: 11/26/2021