Administrative Support Specialist (Level I, II, and Senior)

*YOU MUST APPLY ONLINE, FOLLOWING THE INSTRUCTIONS BELOW.
* *IF YOU DON'T, YOUR RESUME WILL NOT BE REVIEWED AND YOU WILL HAVE WASTED YOUR TIME.
* *A CRITICAL COMPONENT OF THIS POSITION IS ATTENTION TO DETAIL AND THE ABILITY TO FOLLOW INSTRUCTIONS.
* *THIS POSITION HAS ZERO OPTIONS FOR REMOTE WORK.
PLEASE DON'T APPLY IF YOU ARE LOOKING FOR A REMOTE POSITION OR A HYBRID POSITION.
* The Office of the Vice President for Research at Oklahoma State University is seeking applicants for the full-time position of Administrative Support Specialist.
This position provides administrative assistance to the leadership team in the Office of the Vice President for Research (VPR).
This position will also assist the Director of Fiscal Operations with various accounting duties, and processing of employment action forms.
* Serves as the initial point of contact for the Office of the VPR providing professional and confidential service to OSU personnel, external public and distinguished persons.
* Performs general receptionist functions, to include, but not limited to scheduling meetings for VPR leadership; answering/directing phone calls in a polite and professional manner; duplicating, filing, distributing mail; and general office housekeeping functions.
* Assists with travel preparations, approvals, and reimbursements, when necessary.
* Keeps up to date on university policy and procedure.
* Maintains division wide accounting and human resources records.
* Prepare and process Employment Action Forms for new hires, reappointments, separations, or any other change that might require a new employment action.
* Providing leadership with extensive and continuous calendar management to ensure that the leadership team is informed of priorities, deadlines, and challenges for upcoming events/meetings.
* Prepares routine and non-routine correspondence.
* Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
* Safeguard sensitive and confidential information.
* Work requires independent judgment and initiative on assignments that are time sensitive in nature.
* Coordinates a significant portion of the purchasing activity for the department.
* Adheres to established deadlines.
* Assists with special programs and events, hosted by the VPR division.
* Monitors and updates position reference manuals as needed.
* Performs other duties as assigned by supervisor.
This position requires an independent, trustworthy and professional person with the ability to handle very confidential and sensitive information.
Demonstrated competence with general office procedures and customer service is required.
Excellent organizational and communication skills, and proficient computer skills.
Minimum requirements are a High School Diploma/GED, with 1 year of relevant work experience.
Post-secondary education may substitute for years of required experience.
*Application Procedures* Applicants must apply on-line at https://jobs.
okstate.
edu.
When applying, refer to Req17651.
Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references.
Applications must be submitted electronically and will be accepted until a successful candidate is selected.
_*Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students.
To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates.
Offers of employment are contingent upon the successful completion of a background check.
The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification.
Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
*_ _*Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action.
Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions.
For more information, visit eeo.
okstate.
edu.
*_ Job Type: Full-time Pay: $13.
50 - $20.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Relocate: * Stillwater, OK 74078: Relocate before starting work (Required) Work Location: In person