Accounts Payable Clerk

Job Description POSITION: Accounts Payable Clerk QUALIFICATIONS: EDUCATION: High school diploma or equivalent; additional education in accounting or finance is a plus.
EXPERIENCE: Career training or related job experience preferred.
School finance experience helpful.
SKILLS: Familiarity with accounting software and Microsoft Office.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Effective communication and interpersonal skills.
PRIMARY FUNCTION: The Accounts Payable Clerk plays a vital role in managing financial transactions within Autry Technology Center.
This position involves the accurate and timely processing of invoices, ensuring compliance with relevant regulations and maintaining effective communication with vendors and internal departments.
MAJOR DUTIES & RESPONSIBILITIES: 1.
Receive, review, and process invoices for goods and services.
Verify accuracy and legitimacy of invoices, matching them with purchase orders and necessary documentation.
2.
Maintain relationships with vendors and respond to inquiries.
Resolve discrepancies and issues with vendors and internal departments.
Contact vendors and internal departments for needed documentation, such as Non-Kickback Affidavits, as applicable.
3.
Ensure payments are made on time and in compliance with school policies and regulatory requirements.
4.
Prepare checks to mail.
Review vendor information and other check information for accuracy prior to mailing.
5.
Reconcile vendor statements.
6.
Process mail and scan invoices and checks.
7.
Maintain paperless accounts payable files.
Import and key information for purchase orders, and audit paperless files to ensure information is accurate and nothing is missing.
8.
Assist in generating reports related to school finance and accounts payable activities.
Provide necessary financial information and support for audits or reviews as required.
Print purchase orders and invoices for audit and staff when requested.
9.
Serve as Deputy Encumbrance Clerk.
10.
Work cooperatively with instructors, administrators, and staff.
11.
Ensure compliance with the policies and procedures of the Autry Technology Board of Education.
12.
Stay informed about changes in accounting regulations that may impact accounts payable processes.
13.
Perform other duties as assigned.
PHYSICAL FACTORS: Physical elements include bending, stooping, kneeling, pushing, pulling, reaching, handling, finger dexterity, feeling, hearing, learning, near acuity, far acuity, depth perception, accommodation, color vision, field of vision (naturally or with correction), good eye-hand coordination, full use of arms and legs.
Perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or situations in which working with speed and sustained attention are critical aspects of the job.
DIRECT SUPERVISOR: Chief Financial Officer CONTRACT: 12 Month CLASSIFICATION: Non-Exempt Primary Location Autry Technology Center Salary Range Per Hour Shift Type Full-Time