156-23 Administrative Assistant (Electric Distribution)

156-23 Administrative Assistant (Electric Distribution): Perform administrative and clerical duties for the divisions of the Stillwater Electric Utility (SEU).
Ensure policies, procedures, regulations are followed and required timelines are met.
Reconcile monthly division(s) purchasing card statements to ensure accuracy and completeness and submit statements to Finance by due date.
Perform purchasing and accounting functions.
Monitor expenditures in accounts, ensure accuracy in account coding and ensure timely payment of invoices.
Prepare budget revisions and amendments.
Work with division heads to ensure compliance with accounting procedures.
Create and develop file systems for SEU documents and maintain or oversee the maintenance of files.
Assist with the development and management of the assigned division’s annual budget.
Assign work activities and duties, monitor work flow and productivity, and assist with the work performance evaluation of part time and work study staff.
This position reports directly to an assigned electric department division head.
Requirements: Minimum of one year of experience performing administrative and office duties, developing and managing budgets and purchasing systems, and maintaining and tracking accounts with a financial management system.
High school diploma or GED, associate degree in accounting or business administration, is preferred.
Possession of an Oklahoma Notary License, within sixty days of hire.
Valid driver’s license, must obtain Oklahoma driver’s license within thirty days of hire.
Schedule: Four days a week, 10 hour shifts: 7:00am- 5:30pm Starting Rate: $17.
13- $18.
16 DOQ plus comprehensive benefits package including: Medical, Dental, Vision, Life Insurance, 401k, Annual leave, Sick leave, Holidays, and Personal Days.
A resume, cover letter and completed City of Stillwater application is required for consideration.
Closing Date: 12/4/2023 Qualifications Minimum of one year of experience performing administrative and office duties, developing and managing budgets and purchasing systems, and maintaining and tracking accounts with a financial management system.
High school diploma or GED, associate degree in accounting or business administration, is preferred.
Possession of an Oklahoma Notary License, within sixty days of hire.
Valid driver’s license, must obtain Oklahoma driver’s license within thirty days of hire.
Miscellaneous Information Schedule: Four days a week, 10 hour shifts: 7:00am- 5:30pm Starting Rate: $17.
13- $18.
16 DOQ Job Details Job ID 156-23 Category Electric Status Open Posted November 17, 2023 Closing December 4, 2023 5:30 PM